Stop Losing RevenueDon't Let Patient Fall Through the Cracks
The Real Challenge
You're bleeding revenue from patients who fall through the cracks.
Someone says "yes" to that crown in the chair, then never books the follow-up.
Your recall system sends generic reminders that patients delete.
After-hours calls go to voicemail, and by Monday morning that emergency patient has already booked with the practice down the road.
Meanwhile, your reception team spends half their day answering "What are your hours?" and manually chasing patients who've gone quiet.
They're clicking through your PMS mid-call trying to find appointment history while someone else waits on hold.
You know there's revenue sitting in your existing patient base, but your team doesn't have the hours to keep everyone engaged.
You didn't go to dental school to run a call centre. That's where we come in.
How Xaharo Helps
We operate, not advise — We run your patient communication systems for you, integrated with your PMS
Automation that feels human — AI handles routine messages, but it never feels robotic or generic
One partnership, all services — Reception automation, patient journeys, and clinical documentation under one retainer
Dental-specific expertise — We own a practice. We know the difference between a hygiene recall and a complex treatment follow-up
Services in This Category
Why Partner With Xaharo?
Full-Service Partnership
We handle reception automation, patient journeys, and clinical documentation—not just one piece. One partner for the entire communication side of your practice. No juggling multiple vendors or systems that don't talk to each other.
Hands-On Operator
We run your patient communication for you, not hand you tools and walk away. You get results—booked appointments, completed treatment plans, reactivated patients—not homework. We integrate with your PMS (Exact, Oasis, Dentally, D4W, SOE, Best Practice) and handle the day-to-day management.
Proven Builder + Dental Insider
20 years scaling a business to $30M, 3 years deep in AI and automation, now an owner/shareholder in a dental practice. We've lived both sides—the operational complexity of automation and the daily realities of running a single-site clinic.
FAQs
Common Questions
Ready to Stop Losing Patients Between Appointments?
Let's talk about how we can automate your patient communication, reduce no-shows, and recover revenue from dormant patients—without adding more work for your team. Cancel anytime. 90-day satisfaction guarantee.
