Eliminate Chaos, See Your Numbers, Run Your Practice with Confidence
You're Managing Blind, And It's Costing You
Running a single-clinic practice shouldn't feel like flying blind. But if you're honest, you're dealing with at least one of these frustrations:
Dashboard blindness — Your chairs are full but your bank account isn't.
Tech chaos — Nothing talks to each other. Your PMS, imaging software, accounting system, and patient communication tools live in separate worlds.
Process inefficiency — Duplicate data entry everywhere. Scheduling chaos swings between double-bookings and empty chairs.
You can't answer "Are we actually profitable or just busy?" without pulling three different reports and hoping the end-of-month reconciliation makes sense.
Staff waste 3-4 hours every week manually re-entering the same data between systems.
Insurance claims age out because there's no systematic follow-up.
You spend 4-5 hours every weekend building Excel reports that are outdated by Monday morning.
You're paying $3-5K annually for features you don't know how to use. Online booking, automated recalls, integrations, all sitting unused because nobody showed you how to configure them properly.
You're staying late to catch up on clinical notes during time that should be yours.
You didn't go to dental school to become an IT specialist or spend your weekends as a data analyst. That's where we come in.
How Xaharo Streamlines Your Systems
We operate, not advise — We handle PMS migration, configure your integrations, build your dashboards, and optimise your workflows. You get results, not homework.
Automation behind the scenes — We use smart automation and AI to eliminate duplicate data entry, automate claims tracking, and turn weekend reporting marathons into 30-second mobile check-ins.
Vendor-agnostic expertise — We're not PMS resellers with sales targets. No commissions, no bias. We work with all major Australian platforms and recommend what actually works for single-clinic practices.
Dental-specific knowledge — We own a practice. We know the difference between production and collections, why hygiene recalls need proper sequencing, and how imaging integration should actually work.
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Why Partner With Xaharo?
Full-service partnership
We handle HR, marketing, systems, finance—not just one piece. One retainer for the entire business side of your practice. Your systems naturally integrate with everything else we run for you.
Hands-on operator
We run parts of your business for you, not hand you tools and walk away. When your imaging integration breaks at 3pm on a Tuesday, we fix it—you keep seeing patients. You get results, not homework.
Proven builder + dental insider
20 years scaling a business to $30M, 3 years deep in AI and automation, now an owner/shareholder in a dental practice. We've lived both sides. We know what vendors promise versus what actually works in a real practice.
FAQs
Common Questions
Ready to stop fighting with systems that should be helping you?
Cancel anytime. 90-day satisfaction guarantee. No long-term contracts.
